Digital Tools Informed Notice Statement
Any questions about information contained in this Notice Statement may be referred to Information and Technology Services, [email protected].
Definitions and use of digital tools
Personal information (PI) in this document means information about an identifiable individual. Examples could include a name, unique identifying number or symbol together with other information about the individual.
Digital tools include software, applications (apps), web services, browser extensions, etc.
We use digital tools to administer educational programs and associated services and to help deliver them in an efficient and cost-effective manner.
The collection of personal information using digital tools is for the purpose of providing education and education-related services such as instruction, assessment, and evaluation, as well as for ancillary and administrative services, such as attendance, transportation and facilities. The collection of personal information is necessary for us to deliver the services that we are mandated to provide by the Education Act.
Our teachers use digital tools to assist with differentiated instruction, to provide platforms for and offer parents tools for engagement. Digital tools are also used to gather student work, for assessment of a student’s knowledge, learning skills, work habits, behaviour, learning style, learning strengths and weaknesses, engagement, and achievement.
Our employees and contractors use digital tools to make the management of data more efficient and secure, and to assist with reporting requirements to parents and the Ministry of Education.
Purpose of third-party digital tools
The Education Act authorizes us to collect and use personal information to provide the services that we deliver to students and their families.
The table below outlines how digital technologies are used.
| How Digital Tools are Used at HPEDSB |
|
Purpose
|
Examples
|
|
Administration, Ministry of Education reporting purposes and legal requirements to share information with third parties.
|
Student registration and class placement
Parent and emergency contact information and medical plans of care, if required
Communication tools for school administrative purposes
Behaviour and safety tracking
Attendance reporting and safe arrival programs
Student evaluation tracking and report card programs
Special education and student services records (IEPs, behaviour plans)
Student transportation
Student photos, yearbook creation, etc.
Tacking the provision of devices and technologies to students
Reporting to the Medical Officer of Health, OFSSA, the Ministry of Education and other third-party providers, as authorized
School-to-home communication tools, parent portals, etc.
Payment processing, e.g. for field trips, etc.
|
|
Student instruction, assessment and evaluation including remote and online learning.
|
Learning management systems, e.g., Google Classroom
Video conferencing, communication and collaboration tools, e.g. Google Workspace for Education
Assessment and evaluation tools
Digital portfolios, e.g., myBlueprint
|
|
Education tools to support content creating, collaboration, creation, communication, and critical thinking and organizational.
|
Coding programs
Blogging
Digital math tools
Word processing/slides design
Music programs
Video and music editors
Organizational tools
Digital reference library and databases
|
|
Experiential learning
|
Simulations
Digital field trips
Guest speakers
Cooperative education
SHSM
|